Our Approach to HIPPA Compliance
Digital Architects designs the WordPress sites to enhance patient engagement and streamline clinic operations for Healthcare providers/clinics. This includes features for online appointment scheduling, accessing educational healthcare resources, and secure messaging between patients and providers & Patient data request. Client Websites integrate with the clinic’s patient management systems, allowing patients to view and update their personal health records and contact information securely.
Access to the WordPress sites is configured for various user groups: healthcare providers (doctors, nurses), administrative staff, and patients. Each group has specific access permissions aligned with their role.
Digital Architects ensures that external partners, like billing companies or labs, have limited and secure access only to the necessary data, in compliance with HIPAA regulations including plugin providers.
Types of ePHI Processing, Storing, or Transferring Services:
Websites that are designed to handle various types of ePHI, including patient medical histories, contact details, insurance information, and appointment records.
Digital Architects employs encryption and secure data handling practices to protect ePHI during processing, storage, and transfer.
Accessibility of the WordPress Instance:
WordPress sites are publicly accessible for general information and appointment booking but feature a secure, login-restricted area for handling ePHI.
Digital Architects has implemented robust authentication mechanisms to ensure secure patient access to their personal health information.
Security Controls to Safeguard Client Websites:
Client Websites are protected with advanced security measures like firewalls, SSL encryption, and intrusion detection systems.
Digital Architects maintains physical security controls for their servers and conducts regular security audits to ensure compliance with HIPAA’s Security Rule.
Policies and Procedures for Security:
Digital Architects has established comprehensive policies and procedures for the security of the WordPress site, including data encryption, access control, and regular security training for staff.
These policies are regularly reviewed and updated to align with evolving HIPAA requirements and cybersecurity best practices.
Nature of the Threat Landscape and Individual Concerns:
Digital Architects recognizes common cybersecurity threats such as hacking, phishing, and malware, and has tailored Client Websites’s security infrastructure to mitigate these risks.
The company stays informed about the latest threats in healthcare IT and adapts Client Websites’s security measures accordingly.
Chances of Threat Deployment and Potential Impacts:
Digital Architects assesses the likelihood of various cybersecurity threats as moderate and continuously monitors Client Websites for potential breaches.
In case of a security incident, the potential impact on patient privacy and clinic operations could be significant. Therefore, Digital Architects has developed a comprehensive incident response plan, including immediate breach containment, notification procedures, and post-incident analysis to prevent future occurrences.
Digital Architects is committed to ensuring that our Health Care clients are not only HIPAA compliant but also robust in terms of security, functionality, and user experience. Regular updates and assessments are part of the service to ensure ongoing compliance and security.
Last update 10/08/2023